Dorothea Mackellar Memorial Society and Poetry Awards are bound by the Australian Privacy Principles contained in the Privacy Act 1988 (Cth). This Privacy Statement outlines how we handle your personal information.

We need to collect personal information about you to enable us to conduct the awards’ administration and comply with legislation. 

The information we collect

We collect information including but not limited to: names, addresses, financial details and other relevant information which enables us to administer the awards in accordance with legal obligations.

From whom do we collection information

We collect information about current and potential awards’ participants; past, current and potential employees; suppliers and contributors of other associated services for the awards.

How is the information collected

We collect information through information you provide to us; information contained in the entry forms, documents supplied to us or required to be completed; business records; phone conversations and mail / email correspondence; information from third parties where applicable.

This information is used and disclosed

We will only use and disclose your personal information for the purpose of administering the awards or for a specifically related purpose authorised by you. The names of award recipients will be shared with the Australian Government Department of Education and the Office of the Federal Minister for Education for purposes associated with the administration, recognition and promotion of the awards.

Storage of personal information 

Personal information is held in both paper-based files and computer storage facilities for no more than 7 years. We will take reasonable steps to ensure that your personal information which we collect, hold and disclose is accurate, complete and up to date. We have taken reasonable measures to ensure this information is secure and to protect your information from misuse, loss, unauthorized access or disclosure.

Data breaches

If an eligible data breach involving your personal information occurs, we will comply with the Notifiable Data Breaches scheme under the Privacy Act 1988 (Cth). Where required by law, we will notify affected individuals and the Office of the Australian Information Commissioner of the breach, including information about the nature of the breach, the likely consequences and the steps being taken in response.

Cross-border disclosure of personal information

Where you have provided your consent, the names, photographs and/or images of award recipients may be published on our website and social media channels. As this information will be publicly available online, it may be accessed, viewed or disclosed by individuals or organisations located outside Australia.

Updating this statement

Dorothea Mackellar Memorial Society and Poetry Awards may update this privacy policy by posting a new version on this website. You should check this page occasionally to ensure you are familiar with any changes.

Other websites

This website contains links to other websites. Dorothea Mackellar Memorial Society and Poetry Awards are not responsible for the privacy policies or practices of any third party.

Our contact details

If you wish to discuss this policy or wish to update the information which we hold about you, or make a complaint please contact our office on (02) 6742 1200, PO Box 113, Gunnedah NSW 2380, or email us executiveofficer@dorothea.com.au.